From submitted hours to a branded invoice — in one click.
Consultants submit their timesheets. AI auto-tracks and validates the hours. The employer clicks approve once — and a branded invoice is sent straight to the vendor, automatically. The whole timesheet-to-cash loop, on autopilot.
Week of Jun 9
AI checkedInvoice #INV-2041
Sent to vendor
How it works
Four steps. The last three are automatic.
Autopilot owns the loop from a consultant's submitted hours to a branded invoice in the vendor's inbox.
Consultant
Submit hours
The consultant confirms the week from the portal. Autopilot pre-fills expected hours from the placement schedule, so most weeks are a single tap.
AI
Auto-track & validate
AI reconciles hours against the bill rate and contract, flags overtime, gaps, and duplicates, and routes a clean timesheet to the approver.
Employer
One-click approve
The manager reviews a clean summary and approves in one click — no formatting, no recalculating markup, no back-and-forth.
Autopilot
Branded invoice sent
A branded invoice is generated with your logo and remit-to details and sent straight to the vendor — automatically logged for cash-flow tracking.
Your brand, every time
Branded invoices that go out the moment you approve.
Every invoice carries your logo, remit-to details, payment terms, and the correct markup — generated automatically and sent to the right vendor contact. No templates to fill, no numbers to recheck.
- Your logo, remit-to, and net-30/net-45 terms baked in
- Per-vendor templates and contacts
- Markup and bill rate calculated from the placement
- Auto-logged to cash flow and recruiter performance
Billed to
Northwind Vendor LLC
Terms
Net-30
Why it matters
Close the cash-flow gap, without the admin
Net-30 client terms and weekly payroll create a gap every firm fights. Autopilot gets accurate invoices out the door the day work is approved.
Invoices go out same-day
Approval and invoicing are the same action, so nothing sits in a queue waiting to be billed.
AI catches errors first
Overtime, gaps, and duplicate hours are flagged before approval — fewer disputes, fewer corrections.
Every action logged
Submissions, approvals, and sent invoices feed recruiter performance and the firm cash-flow view.
FAQ
Questions, answered
How do consultants submit timesheets?
Consultants log hours from the web app or mark a week as complete — Autopilot can also auto-fill expected hours from the placement schedule so they only confirm. No spreadsheets, no email attachments.
What does the AI actually track?
Autopilot reconciles submitted hours against the placement's bill rate, schedule, and prior weeks. It flags missing days, overtime, duplicate entries, and hours that fall outside the contract before anything reaches an approver.
What happens when an employer clicks approve?
One click finalizes the timesheet and automatically generates a branded invoice — your logo, your remit-to details, the correct markup and bill rate — then sends it to the right vendor contact and logs it for the recruiter performance and cash-flow views.
Can we customize the invoice branding?
Yes. Upload your logo, set remit-to and payment terms (net-30, net-45), tax fields, and per-vendor templates. Every invoice that goes out is consistent and on-brand.
Does this replace our accounting system?
It feeds it. Autopilot owns the timesheet-to-invoice loop and exports clean records; you keep your books wherever you already do.
Put your timesheet-to-cash loop on autopilot
See a consultant submit, AI validate, and a branded invoice land in a vendor's inbox — all from one approval.